The end of the year is a good time to plan the move of the company headquarters: in fact, you can take advantage of the Christmas holidays to move house without affecting the working days of the employees. Organizing an Office Removals London is not easy, but the right organization is enough to transform a demanding activity into a moment of improvement for working life. Here are the five steps to take to make a company move without too much stress.
Plan your move in advance
The main ally of stress is haste. It is unthinkable to organize the transfer of the company headquarters without the right planning of activities. You have to start working on it several weeks in advance, making a to do list that includes at least the following points:
Locate the new office , making sure it is not too far from the previous one and from the employees’ homes;
Inform employees, suppliers and customers , communicating the date of the move and the address of the new office;
Buy packing material , so as to start packing unnecessary items for the day-to-day management of the work;
Make an inspection, to define the distribution of the spaces and the possible purchase of new office furniture.
Locate a moving manager
To ensure that a company move goes smoothly, it is necessary to appoint a manager, who will be responsible for coordinating all operations and assigning any other activities to all employees. He will also be the one to decide the distribution of the workstations in the new office and will verify that all the IT and non-IT material is transferred to the new headquarters without problems. The manager also has the task of dealing with all the bureaucratic procedures : signing the rental contract, activating the new electricity and Internet connections, calling a cleaning company to leave the old office intact before leaving.
Choose a moving company
The person in charge of the move will also have to receive some estimates to determine the right cost of the office move . It is important not to be influenced only by the cheapest price, but also to evaluate the professionalism and speed of execution. A good professional not only deals with the actual transfer, but also with the assembly and disassembly of furniture and is used to managing heavy electronic and computer equipment, such as multifunction printers for example.
The mover must be present at all stages of the move, to verify that the company carries out its task correctly and above all does not cause damage to the packed material.
Organize packing
The most delicate moment of a move is the packing phase, when everything has to be labeled and placed in the cardboard boxes . Often this activity is carried out by the moving company if you choose an all-inclusive package , but in any case it is preferable to start packing the material well in advance, with the supervision of the manager. To avoid impacting employee operations, you can start with non-everyday things, such as books, desk accessories and drawers, and then move on to electronic material.
Furnishing the new office
Furnishing the new office is a very delicate phase which, like all the others, must be planned in advance. The ideal solution is to inspect the rooms several days before the day of the move, so as to define the subdivision of the spaces and the new work organization. There are several possibilities for furnishing a do-it-yourself office : if the dimensions of the new office are similar to those of the old one, the same furniture can be reused, if instead you need to furnish a small office or an open space office, you need to completely rethink the arrangement of the furniture. This is also an opportunity to evaluate the purchase of new desks or chests of drawers, if space permits, so as to improve the corporate image and have more functional and efficient furnishings.
Latest useful tips to move without stress
Finally, some useful suggestions to face the office move in an efficient and positive way for everyone:
Make all employees responsible for the care of their personal belongings;
Communicate the change of location to all external collaborators (freelancers, consultants, accountants, payroll firms);
Eliminate the superfluous, avoiding bringing Removals London even material that is no longer needed to the new location.
Check that all utilities are active before the actual transfer, to avoid unnecessary loss of working days.
